Short answer
Compare quotations against one requirement and scope checklist. Check the exact offered models, specification exceptions, accessories, licences, delivery locations, installation tasks, warranty and exclusions before comparing the final commercial total.
The cheapest total may cover fewer items or a narrower service scope. A practical comparison records each difference explicitly, so a buyer can decide whether the offers are actually comparable.
A checklist you can use
| Area | What to record or request | Decision to resolve |
|---|---|---|
| Technical response | Exact models and a response to each requirement. | Ask which points are met, conditional, substituted or excluded. |
| Usable system | Displays, accessories, connectivity and software. | Reconcile missing components before comparing totals. |
| Commercial scope | Itemised prices and clearly identified additional work. | Use the current quotation and applicable purchase terms. |
| Delivery | Location-wise quantities, availability and milestones. | Confirm the actual delivery commitment in writing. |
| Installation | Configuration, testing, handover and buyer responsibilities. | Separate included tasks from separately quoted work. |
| Support evidence | Warranty terms, document applicability and escalation route. | Verify evidence relevant to the offered product and order. |
Next steps
- Send the same BOQ version and consignee information to every supplier.
- Prepare a comparison column for exceptions and pending evidence.
- Resolve alternatives and exclusions before selecting an offer.
- Keep the final accepted scope and supporting documents together.
Illustrative planning example
Illustrative comparison: one printer quotation includes installation while another covers delivery only. List installation as a separate comparison line and resolve it before treating the totals as equivalent. Consumables and ongoing maintenance also need an explicit scope.
Related buyer questions
- What should an IT hardware BOQ include?
- Which warranty and handover details should an IT buyer confirm?
About this guidance
Company-provided planning guidance, prepared with AI assistance and checked for consistency with the public ATMPL service scope. Examples are illustrative. No independent technical certification, customer case study or purchase-rule determination is implied.
For current marketplace information use the official GeM portal. Review the supplier evidence checklist and company facts alongside the actual product documents and accepted offer.